 | Specify hardware in advance of final specification date. |
 | Obtain plans and hardware schedule for the building. |
 | Find every door (whether lockable or not) on plans and
hardware schedule make sure
they match, and ensure that there's no conflict with intended
function or life safety codes. |
 | Enter information for each door into database. Database fields
include architectural room and door numbers, department, room
function, possibly schedule page number. Database is indexed
by architectural room number and architectural door number. |
 | Determine room assignments by department. |
 | Confer with departments regarding the way they want the rooms
keyed. |
 | Set up keying schedule based on department requests. |
 | Enter into database. Field entered is "master", and is indexed by
that. |
 | Print out two listings, by room and by master, and send to
keying vendor. |
 | Request departments provide listings of rooms and names of
occupants for key issue. |
 | Obtain final room numbers from Campus Facilities. |
 | Enter them into database while checking to see that there are no
conflicts. Index on room number. |
 | Print out database of all information; one indexed by room
number, another indexed by architectural door number. Provide
blank space to check off when final core or cylinder is installed. |
 | Receive final cores or cylinders, and check for completeness and
correctness |
 | Decide on hook numbers for new keys, and place one manufacturers'
cut key on each. |
 | Cut and issue keys as requested by departments |
 | Install cores or cylinders as college gains beneficial occupancy. |
 | Obtain building keys not part of master system (such as fire alarm
panel keys, cabinet keys, etc.), and assign hook numbers to each,
making sure there are no duplications. Issue as determined by
key requests. |
 | Deal with inevitable room-department changes after everything
was specified and completed. |